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Bodies reporting to the Executive CouncilTerms of reference and membership
Panels
Working Groups
Task Team Committees
Focal points Other bodies reporting to EC
PanelsExecutive Council Panel of Experts on Polar Observations, Research and ServicesTerms of reference (Resolution 3/2 (EC-LXIII))
For both Polar Regions: (a) Development and promotion of an integrated approach to understand the global impact of changes in Polar Regions so that required services may be provided to users and that governments may be advised on aspects of adaptation and mitigation; (b) Ensure that operational and research observing networks in Polar Regions (including the Antarctic Observing network (AntON)) are integrated within the framework of WIGOS and WIS and be enhanced to include cryosphere related variables; (c) Make a concerted effort to engage WMO Members, technical commissions and regional associations, as well as relevant research and international organizations and bodies, to improve predictive capability in Polar Regions on timescales from hours to centuries; (d) To provide a high-level WMO partnership in the activities aimed to secure the IPY observing system legacy in close communication with operational agencies in Member countries and international organizations that have a great interest in Polar Regions, such as the Sustaining Arctic Observing Networks (SAON); (e) To guide the development of the Global Cryosphere Watch (GCW) in collaboration with technical commissions, regional associations and relevant international programmes, organizations and bodies; (f) To guide the development of the Global Integrated Polar Prediction System (GIPPS) in collaboration with technical commissions, regional associations and relevant international programmes, organizations and bodies; (g) To coordinate WMO participation in the International Polar Decade (IPD) initiative; (h) To facilitate acquisition, exchange and archiving of observational data from Polar Regions in compliance with WIGOS requirements related to instruments, data exchange (WIS) and the Quality Management Framework (QMF) and to underpin the provision of services required for safe operations in the Polar Regions; (i) To provide a forum for discussion of relevant scientific issues and to make recommendations on meteorological, hydrological, oceanographic and cryospheric research and operations related to the Polar Regions; (j) To provide regular input on issues related to polar meteorology, hydrology, oceanography and the cryosphere to the activities of relevant groups or bodies, such as the Scientific Committees for WCRP, GCOS, GAW and WWRP/THORPEX; the International Arctic Science Committee; the Scientific Committee on Antarctic Research; the Council of Managers of National Antarctic Programmes; the Intergovernmental Oceanographic Commission of UNESCO; the Global Framework for Climate Services, WMO Technical Commissions, Regional Associations and Programmes, including the World Climate Programme (WCP); (k) To ensure close collaboration with other international organizations concerned such as the Antarctic Treaty Consultative Meeting (ATCM), the Arctic Council, the Scientific Committee for Antarctic Research (SCAR), the International Arctic Science Committee (IASC), the International Association of Cryospheric Sciences (IACS) and other relevant associations of IUGG, the Council of Managers of National Antarctic Programmes (COMNAP), the Forum of Arctic Research Operators (FARO), and the Intergovernmental Oceanographic Commission (IOC); For the Antarctic: The Panel should cooperate, as appropriate, with other relevant international and regional entities: (a) To promote the execution of the resolutions of Congress and the Executive Council in the area from 60ºS to 90ºS; (b) To coordinate programmes of surface and upper-air meteorological observations in the Antarctic, working with relevant international scientific organizations, and liaise with Regional Associations I, III and V in relation to sub-Antarctic observations; (c) To coordinate design of the Antarctic Observing Network (AntON), comprising surface and upper-air stations, including the GCOS Surface Network (GSN), GCOS Upper-Air Network (GUAN), Global Atmosphere Watch (GAW) and other relevant observing components; (d) To coordinate standardization of observing, coding, data exchange and data management practices applied for the Antarctic; While appropriate functions are covered by respective regional associations, the Panel may liaise with them in defining appropriate components of Arctic observing systems and services;
Membership
(Observers may be invited by the Chair) Executive Council Advisory Panel of Experts on Gender MainstreamingTerms of reference (Resolution 6 (EC-LIX) (a) Oversee, advise and regularly report to the Executive Council on implementation of the activities of WMO on gender mainstreaming at all levels of WMO; (b) Contribute effectively to the WMO efforts in promoting, encouraging and facilitating gender equality across WMO, including Members and the Secretariat in line WMO Strategic Plan; (c) Recommend specific strategies and activities to ensure gender mainstreaming in NMHSs, WMO regional associations and WMO technical commissions in the areas of employment, policy making, enhanced provision of services and effective monitoring and evaluation; (d) Recommend and support resource mobilization strategies for gender mainstreaming activities in NMHSs; (e) Consider any other matters relating to gender mainstreaming that the Executive Council may request. Membership
(Additional Experts can be invited by Chairperson at the cost of Governments. Presidents of relevant technical commissions to be invited as experts by the Chairperson, as appropriate) Executive Council Panel of Experts on Education and TrainingTerms of reference (Resolution 19 (EC-LXII))
Membership
(Presidents of relevant technical commissions to be invited as experts by the chairperson, as appropriate)
Working GroupsExecutive Council Working Group on WMO Strategic and Operational PlanningTerms of reference (Resolution 3/1 (EC-LXIII)) (1) Improve and align the organization-wide strategic, operational and budget planning process according to the relevant decisions and requests of Sixteenth Congress, in particular with respect to: (a) Refinement of the key performance indicators; (b) Monitoring of progress made in the implementation of the WMO Strategic Plan and evaluation of programme performance within the framework of the WMO Strategic Plan and Operating Plan 2012-2015; (c) Development of WMO-wide Operating Plan 2012-2015; (d) Development of the next WMO Strategic Plan and WMO Operating Plan 2016-2019. Role and Operation of NMHSs (2) Address and keep under review the evolution of National Meteorological and Hydrological Services (NMHSs) and WMO, in particular with respect to: (a) The Statement on the role and operation of NMHSs, particularly to address the needs of the GFCS; (b) Assessment of status and trend in the evolution of the role and operation of NMHSs; (c) Development of effective guidance materials that would enable NMHSs to become more responsive, proactive and relevant at the national level; (d) Review, assessment and report on activities as regards increased transparency and involvement of Members in governance issues of WMO between Congresses, according to Resolution 9.3/4 (Cg-XVI); (e) Encouragement and facilitation of cooperation arrangements and partnerships among relevant stakeholders; (f) Development of guidance on how to enhance the visibility of NMHSs and WMO through adequate communication and advocacy; (g) Effective follow-up arising from the WMO International Conference on Secure and Sustainable Living: Social and Economic Benefits of Weather, Climate and Water Services (Madrid, Spain, March 2007) and the Madrid Action Plan; Improvement of WMO Processes and Practices (3) Work on, and implement as appropriate, continuous improvement of WMO processes and practices, and make specific proposals, which may include changes to the General Regulations or the WMO Convention as necessary; (4) Develop recommendations for improving the functioning of and linkages between WMO constituent bodies; (5) Presidents of technical commissions, regional associations, and other experts could be invited as experts by the chairperson, as appropriate; Authorizes the working group to establish sub-groups and task teams as and when required; Membership
(Presidents of relevant technical commissions, regional associations, and other experts could be invited by the chair, as appropriate) Executive Council Working Group on Climate, and Related Weather, Water and Environment MattersTerms of reference (Resolution 22 (EC-LIX)) (a) To review present climate-relevant activities of WMO, and to assess their effectiveness in view of the expected results of the WMO supporting national and international activities related to sustainable development, and make recommendations for improvement; (b) To provide recommendations to promote and strengthen collaboration between and coordination of efforts among all WMO technical commissions with regard to the climate matters;P (c) To provide recommendations on the effectiveness and coordination between the co-sponsored programmes (WCRP and GCOS) and Panels (IPCC) as required on climate issues; (d) To identify implications for WMO of the decisions of other international organizations and conventions on the functioning and activities of all climate-related programmes of WMO and recommend appropriate actions; (e) To recommend actions on follow-up on the outcomes of the climate and water-related conferences, taking into account the needs of developing and least developed countries; (f) To collaborate with the EC Working Group on Capacity Building to mobilize resources in support of sustained climate services, input for and adaptation strategies, particularly for developing and least developed countries; (g) To establish close collaboration with the EC Working Group on Disaster Risk Reduction and Service Delivery, to oversee a mechanism for strengthening effective international partnership with disaster risk reduction agencies and ISDR system activities.
Membership
Ex-officio members: (Presidents of other technical commissions, representations of UN Agencies or Programmes, including UNEP PROVIA representative and other experts may be invited by the co-chairs, as required)
Executive Council Working Group on Capacity DevelopmentTerms of reference (Approved Doc 3 (5) (EC-LXIII))Resolution number will be upaded when the Final Report is published. (a) Improving capacity in least developed countries and small island developing States; (b) Advocating socio-economic benefits of products and services of National Meteorological and Hydrological Services, including their achievement of the United Nations Millennium Development Goals; (c) Developing strategic partnerships with external stakeholders; (d) Mobilizing resources in support of the above; (e) Prepare a draft crosscutting Capacity Development Strategy, including a plan to implement the Strategy, which would take into account the needs and guidance of Members and would provide further focus for WMO’s efforts in the coordination and cooperation of technical assistance among Members, regional associations, technical commissions, WMO Programmes and the WMO Secretariat; (f) Establish a mechanism that included the active participation of the Members, leading to approval of the above-mentioned draft Capacity Development Strategy by the Executive Council at its sixty-fourth session.
Membership
(Presidents of relevant technical commissions to be invited by the chair, as appropriate) Executive Council Working Group on Service DeliveryTerms of reference Resolution 3/9 (EC-LXIII)) (1) To provide guidance on further development and implementation of Service Delivery, in particular with respect to:
(2) To provide guidance on further development and implementation of the Disaster Risk Reduction Programme, in particular with respect to: (a) Provide guidance on the future development of the appropriate governance mechanisms for the DRR Programme with the aim of further enhancing coordination between WMO Programmes, technical commissions, regional associations, the Secretariat and relevant partners;
(3) To address other matters relating to disaster risk reduction and service delivery as requested by the Executive Council; (4) To provide support, guidance and advice for strengthening of National Meteorological and Hydrological Services as part of the national reconstruction and DRR planning following a major disaster; (5) To provide advice, guidance and recommendations for improving the service delivery capability of the Global Framework for Climate Services in the context of climate variability and climate change at national, regional and global levels, working in close contact with the EC Working Group on Climate, Water and Environment and other subsidiary bodies of EC tasked with offering advice on the GFCS and its implementation; Authorizes the working group to establish sub-groups and task teams as and when required. Membership
(Presidents of relevant technical commissions may be invited by the Chair, as appropriate) Task TeamExecutive Council Task Team on Global Framework on Climate Services (GFCS) (ECTT-GFCS)Terms of reference Resolution 3/10 (EC-LXIII)) The EC Task Team on GFCS (ECTT-GFCS) will support the Executive Council in implementing the decisions on the GFCS taken by the Sixteenth World Meteorological Congress (Cg-XVI), through development of following proposals for consideration by an Extraordinary Session of the World Meteorological Congress in 2012, for: 1. A detailed draft implementation plan for the Global Framework for Climate Services, based on the broad strategy outlined by the High-level Taskforce, duly incorporating:
2. The draft terms of reference and initial rules of procedure for the Intergovernmental Board and its substructures based on the implementation plan.
Membership
(Presidents of relevant technical commissions, Chair of the Joint Scientific Committee of the WCRP, Chair of the GCOS Steering Committee, and other experts may be invited by the chair, as required.)
CommitteesAudit CommitteeTerms of reference (Resolution 3/1 (EC-LXII)) Authority of Committee 1. The Audit Committee is mandated by the Executive Council to make observations and provide recommendations to the Executive Council and the Secretary-General on all matters relating to the legality, compliance, effectiveness, efficiency and economy of the WMO Secretariat management practices, including accounting, finance, ethics, rules, regulations and procedures, in order to assist the Executive Council in carrying out its oversight activities. 2. The Audit Committee shall be constituted as a subsidiary body of the Executive Council in accordance with the General Regulations 32 and 146 of the WMO. Responsibilities and duties 3. The Audit Committee shall discharge its mandate through the following responsibilities and duties:
Audit Committee powers 4. The Audit Committee has the power to:
Audit Committee reporting 5. The Audit Committee shall report annually to the Executive Council and FINAC and to Congress in a Congress year. The report should:
Membership 6. The Audit Committee shall consist of seven members, each of whom will sit in a personal capacity. 7. The members shall be appointed by the Executive Council on the basis of their extensive professional expertise in financial, risk, audit, oversight, and governance matters. The Executive Council shall ensure that the membership as a whole has a blend of relevant expertise, including knowledge of the operational and strategic direction of the WMO. The Executive Council shall take into account the need for the Audit Committee to have an appropriate geographical and gender balance in considering the most highly qualified candidates. 8. The members must be independent of the WMO management and not hold any position or engage in any activity which might be liable to, or appear to, impair their impartiality in the exercise of their functions. 9. Former staff of WMO cannot be appointed to the Committee for at least five years following their separation from the Organization. 10. Members shall serve for a period of three years and may be re-appointed for a further period of three years. No individual may serve for more than six years in total. Appointment of Members 11. The Audit Committee members will be appointed by the Executive Council through a transparent process as follows:
Access to Meetings 12. The meetings of the Audit Committee shall be closed. The Chairperson shall normally invite the following to attend sessions of the Committee:
13. The Committee shall, as required, hold in-camera sessions with the Head of Internal Oversight Office and/or representatives of the external auditor and/or the Secretary-General. Meetings 14. The Audit Committee shall meet twice a year. Additional sessions of the Audit Committee can be convened either at the request of Executive Council, the WMO President or by two-thirds of Audit Committee members to consider urgent matters within its mandate. 15. The Plan of Work for Audit Committee meetings is outlined in the Annex to these Terms of Reference. The agenda shall normally include an item on the declaration of interests of members. 16. The quorum of the Committee shall be majority of its members. 17. Members may not appoint alternates or be accompanied by advisors to meetings of the Committee. 18. The Secretary-General shall ensure that the Committee has adequate Secretariat support, which shall include:
19. The Audit Committee shall appoint a Chairperson and a Vice-Chairperson. Effectiveness of Committee 20. The Committee shall annually review its effectiveness and consider the extent to which it has met its objectives. This review should consider the views of the Audit Committee members, the Secretary-General and Internal Oversight Office and External Auditors. This review should be evidenced in a report to the Executive Council and set out any actions for improvement. Administrative matters 21. Financial support for AC members’ participation in meetings shall be provided by the Organization. 22. The appointment of Committee members should be confirmed by letter from the WMO President which should clearly outline the basis of appointment and cover responsibilities, conflict of interest, indemnities and reimbursement of costs. 23. The Secretary-General shall arrange for new Committee members to receive an appropriate briefing on the work of the WMO. 24. The Secretary-General shall ensure that Audit Committee members receive ongoing briefings and other information on developments on the work of the WMO to enable them to be well-informed and effectively discharge the mandate of the Committee. Membership
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