Procurement
Programmes > Procurement

 

Procurement FAQ (Frequently asked questions)

1. How can I become a vendor with the WMO Procurement?

Vendors who would like to do business with the WMO Procurement, can register online via the United Nations Global Marketplace (UNGM), through HMEI, or through direct contact with PTS. For more information about the registration procedure please see the vendor registration section on our website.

2. How are suppliers selected?

WMO selects its suppliers carefully through a competitive pre-qualification process, based on the criteria as quality, capacity and financial soundness, systems / organizations, adherence to ethical standards; that better meet the needs of the WMO.

3. Where I can find the information regarding the bid and requests for proposal?

The WMO publishes select Procurement Notices on the WMO Procurement website and on the UNGM, with the detailed information regarding the tender posted.

4. Who I have to contact for the current contracts?

Please contact the PTS office:

Tel: + 41(0)22 7308111 
Fax: + 41 (022) 7308100
Email: Procurement@wmo.int

In order to be informed on the future contracts at WMO, we invite you to consult regularly the WMO Procurement Website and the UNGM.

5. The process of my registration application was successful, but I have not been invited to bid! May I know the reason?

A successful registration does not guarantee an invitation to submit tenders for WMO. This may be due to several factors, i.e. that the WMO does not currently require the goods or services that your company provides. Or the criteria requested by the WMO on a specific contract have not been fulfilled. However we encourage the vendors to actively look for business opportunities advertised on the WMO website and the UNGM.

6. I would like to know if WMO purchases are exempt from taxes or not?

As a specialized UN agency, the WMO is exempt from the payment of taxes and duties for its purchases, except charges for utility services.

7. I have registered on Website of WMO procurement as a vendor. Do I need to contact each UN Agency individually?

Yes. You need to register individually for other UN Agencies and to follow the registration procedure set out at the UNGM.

8. How does the WMO pay their vendors?

The WMO payment terms are normally net 30 days upon receipt of invoice and delivery of goods or performance of contractual services. Advanced payments and progress payments prior to delivery of goods, may be approved on exceptional basis. Or please refer to the relevant General Terms and Conditions of Contract for Services and Goods.

9. Does the WMO require performance guarantee?

The WMO does not usually ask to provide performance bonds or financial guarantee. The WMO may ask the performance guarantee for high value of technically complex contracts in order to secure the performance of the contract. As a rule the WMO, includes a liquidated damages clause in its contractual documents in case that the company does not fulfill in the criteria requested by WMO as a schedule of delivery of goods or performance of contractual services.

10. Who I can contact if I have to make you know a new product?

Please contact directly our Procurement and Travel Services Division:

Tel: + 41(0)22 7308111
Fax: + 41 (022) 7308100
Email: procurement@wmo.int

11. Does WMO do business with the small firms?

Yes indeed. The WMO does not take into account the size of a company and procures on an international basis from around the world. The needs of WMO vary. Our requirements are based on the price, quality, and the others factors that best meet the WMO requirements.

12. Is PTS at headquarters in Geneva, Switzerland, responsible for the procurement requirements for the field?

Yes. The Regional and Sub-Regional Offices have limited authority to carry out procurement activities on their own. However, from time to time, they are required to go through the PTS at Headquarters. PTS provides guidance and advice to the field offices.

13. Is there any minimum order value?

No. There is no minimum order value. For requirements for goods and services up to One Thousand Swiss Francs, these are obtained through direct purchase. No formal purchase order is required. However, normally at least to three quotes would be required.

If you need any additional information, please do not hesitate to contact us.

 

 

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